Advantages and Disadvantages of Moving Files

Although you so-and-so store tears on off-site hordes or use local single register transfer protocol to send agitates, at that place ar some(a)(prenominal) advantages to using telecommunicate attachments to portion points with contacts. Email attachments do not work In e truly situation, but If you are direct small bills (Like pictures,documents or short audio files), there are several reasons why sending electronic mail attachments Is advantageous. Ease of use Attaching a file to an email message is a very simple process. All you pick out to do is enter the recipients email address, compose a short message, and because press the attach button.Then select the file from your computer and press K. If the file is rangy, you may assimilate to wait a few seconds for the file to contain uploading. Then press the send button, and the file volition be on its focus to its recipient. This process is much simpler than using a complex transfer or off-site server, as it does not require you (or the recipient) to sign up for any services or share links to sites that may or may not be compatible with the recipients browser or direct system. However, email attachments are compatible with any system, as long as the recipient has the program necessary to open It.Convenience * Email attachments are as well as a very convenient solution for transferring small files. While FTP services very much require two users to be on the corresponding time, email attachments mountain be opened anytime, since they are independently stored in the email inbox. Email attachments can also be stored indefinitely and do not arouse an expiration date, like files stored on an off-site server file uploading service. Security * Most web-based email accounts as well as well as email handling programs have anti-virus packet that will scan your attachment for viruses both before it is sent ND later it is received.This will ensure that the files you send are safe and not p ollute with viruses or early(a) malicious software. The security aspect of sending email attachments will also give your recipient(s) piece of mind about downloading your files. DISADVANTAGES I nerve are umteen reasons to Aviva Senegal or rearing more Kolas AT attachments sent via email. Lets start with the disadvantages of wizard particular type of attachment a Microsoft newsworthiness document. It is usually preferable to send trim text in the body of the message or HTML rather than a Word file.See below for how to do that. The sender may be unwittingly bring out confidential information. Many versions of Word have a habit of revealing details about your computer and saving deleted text in a way that the recipient can uncover (e. G. Law firms have finish up revealing damaging information). * Word files can transmit viruses, so they should only be opened if you are expecting the message. * Many people do not have any software they can use to take away Word files, and it i s often more of a hassle to read a Word file for those that do have such software.Many people subjugate the use of Word and other Microsoft rodents because Microsoft has been convicted of illegal anti-competitive behavior and has a poisonous record on security. * Word files are slow to send and pine space. A typical one knave document can be ten times bigger and slower in Word than in web format (HTML) or plain text. Many people have a limited amount of space in their mailboxes. There are some free programs which allow people using some in operation(p) systems under many circumstances with many modern computers to read many Word documents.But some other people cannot use these programs even if they cute to, and it is the clear goal and practice of Microsoft to continue to modify Word and its other programs so that all attempt to be compatible with them will fail. return Microsoft has been convicted in court of entirely this sort of monopolistic behavior, and it was sustaine d upon appeal. share-out Files Attaching a file to email is a common and familiar way of sharing a file with others, but email was never knowing as a way to transfer files. In fact todays large files can overwhelm a mail server.Fortunately there are many other ways to share files, most of them Just as light-colored as sending an attachment. Most of them offer other advantages over email as well. Different Ways to Share Files The right way to share a file will depend on the situation, so it is a good idea to know your options. A few relevant questions are * Are all the people who lease to see the file SC members? * Is it important that other people not see the file? * How often will you be sharing files with these people? * Do they need to pee-pee changes and then share them with you? * What kind of Internet connection, software, etc. O your intend recipients have? Public Network Space All files on the Y drive are accessible to any SC member, so one quick way to share files is to put them on the Y drive. Just make yourself a folder (give it your name so its easy to allege who it belongs to), put the files in it, and tell the others where they can get it. Advantages of this method * Its very quick and easy. * Winston allows SC members to log in remotely and access the Y drive. Disadvantages of this method * Any SC member can work out files on the Y drive, and in theory they could delete or modify them. Files on Y are automatically deleted after 30 days. Only s c memoirs can access ten Y Arleen. * Remote users moldiness be able to log in to the SC network to observe the file. Shared Network Space Linux and Windows have the ability to define sort outs which can share files on the network. A group can have a central positioning where shared files are storedhere at the SC we call these project directories. Windows project directories are stored on the X drive, piece Linux project directories are stored under project, procurable from Windows as the V driv e.If you need to repeatedly share files with the same people, setting up a group is a very easy way to do it. If you need to have a group created or would like a shared directory for your group, revel contact the Help Desk. Advantages of this method You control who can side the file (by specifying who is in your group). * They can change the file and easily make the changes easy to you. * The file is backed up regularly. * Winston allows SC members to log in remotely so they can access shared files. * Only SC members can be part off group on our network. Remote users essential be able to log in to the SC network to view the file. * You will need to contact the Help Desk to have people added to or removed from your group. The nett You can make any file available on the Sacs web server. All SC users can set up a web site, and its not as difficult as it may sound. Take a look at Publishing a wind vane Site on the Sacs Web Server. If the file should not be available to the general public it is possible to password-protect a web page so that only people with a user name and password you turn in can view it.Please see Limiting Access to a Web Page for instruction on setting it up. You can put the file on the web server as is, or in some cases (a Word document for example) you can convert it to an actual web page so no software is needed to view it other than a web browser. Advantages of this method * The file is available to anyone with Internet access, regardless of location or SC affiliation. * If you password protect the file, you control who can view it by giving them the user name and password. * If you convert the file similarly web page, the recipient does not need to have the same software you do in order to view it. Unless you password protect the file anyone can access it. * Web passwords are sent in plain text and there is a small chance someone could turn back itthis method is not secure enough for sensitive data. * Users cannot change the file and make the changes available to you. CD The SC has CD burners available in 2470, 3218, and 4218 Social Science. If you deed to share a large file or a large number of files, you can burn them onto a CD and then distribute the files by distributing the CD, by mail if necessary. This is also an exquisite way to take files with you when you change locations.